Memory Depot

Scanner Care

In an effort to keep our Memory Depot equipment at its best, please follow these steps to care for our Epson 12000XL scanner. Some parts of the scanner can be quite delicate.

Please ask staff to:

• Remove the white document mat to expose the transparency unit for you to scan slides or negatives.
• Replace the white document mat for you to scan photographs or documents.

Please ask for assistance if you need help with using the film guides for slides or negatives; these can easily crack if mishandled.

• If, as time goes by, the little tabs in the film guides for slides are broken off, the guides can still be used as individual slides will sit neatly in place. Just don't forget and upend the guide by mistake or your slides will fall out!
• Unfortunately, the same cannot be said for the film guides for negatives. The guides need to have fully functioning parts to hold your strips of negatives flat so that the images can be read by the scanner.

Cleaning the Scanner Glass

Staff will clean the scanner glass and other surfaces regularly.

• If you find that the scanner glass has a smudge or looks dusty and it needs to be cleaned, staff can clean the scanner glass for you. Please do not use your own cleaning supplies.
• Remove any paper clips, staples or any other objects before placing your documents on the glass of the scanner bed; these items could scratch the glass which will mar all future scans.
• Do not use compressed air on the glass as the air could jam debris under the scanner glass.

Cleaning Your Images

• We provide lint-free cloths that can be used to clean your photographs, slides and negatives. Use a dry cloth on your images; gently wipe them prior to loading them on the scanner glass. Do not use the same cloths on the scanner glass that are used on your materials; the glass can easily be scratched by debris. Also, dust transferred to the glass will appear on scanned images.
• You can wear protective cotton gloves to keep fingerprints and the oils in your skin from harming your materials.
• There is another option for 'cleaning' your images. In Photo Mode under Advanced Settings, choose Dust Removal. The software will remove dust and scratches that might be on your images.

Instructions for Using the Transparency Unit

Please allow staff to take care of this procedure for you!

Before scanning slides or negatives, we need to remove the white reflective document mat from the inside of the scanner lid. The transparency unit is used to scan slides and negatives; light is needed on both sides of the film to be able to see and scan their images. We will:

1. Gently lift the lid to the scanning bed.
2. Carefully grasp the white reflective document mat by its top edge then slide it upward to free its bottom edge.
3. Lower the mat slightly toward the scanner bed to free the tabs holding the mat at its top edge.

Instructions for replacing the white reflective document mat

Please allow staff to take care of this procedure for you!

To scan documents and photographs, we need to place the white reflective document mat on the inside of the scanner lid. Light is only needed on one side of photographs as their images are on a solid surface. We will:

1. Gently lift the lid to the scanning bed.
2. Carefully place the upper part of the document mat in the tabs in the top edge of the lid.
3. Carefully grasp the white reflective document mat and place the tabs in the bottom edge of the lid.
4. Make sure that the long black transparency guide has been removed to prevent damage to the white mat.

Photographs

Instructions for Scanning Photographs

1. Connect your external hard drive or other storage device to the computer using a USB slot.
2. Make sure the scanner power is ON. The light will be green. 

3. Gently lift the lid to the scanning bed. Make sure the white reflective document mat is in place (no glass will be visible in the lid). If the mat is not in place, ask a staff member for the white document mat; we will place the mat in the lid of the scanner for you. Once the document mat is in place and before lowering the scanner lid to the glass, make sure the long black transparency guide along the upper edge of the glass has been removed so that the scanner lid is flat when it meets the scanner glass; please give the transparency guide to a staff member.
4. Make sure the glass in the scanner bed is completely clean and free of dust.  If desired, please ask a staff member to clean the glass for you. Please see the Scanner Care Tab to read instructions on cleaning your photographs before proceeding any further.
5. Place your original photos face down on the glass. When you place multiple photos on the scanner glass, leave a gap of about 3/4" between the photos so that the scanner will read the photos as multiple images. Also make sure that they are within the alignment marks or you might find that the edges of the scanned images have been cut off; if this happens, move the originals inward slightly away from the edge of the scanner glass. Close the lid gently so that your originals don't move.
6. Double click on the Epson Scan 2 icon on the desktop.
   

7. After the scanning software opens, Click the drop-down arrow next to Scan Settings and select Photograph.
8. Select Photo Mode from the Mode list.
9. The fields under Main Settings will fill in with default selections. (More information on these settings can be found under the Settings Details Tab.) You will see under Main Settings that the Document Source = Scanner Glass and the Document Type = Reflective. Leave the default Image type as 24-bit Color (or switch to 8-bit grayscale) and set the Resolution between 300 and 600 dpi. See the Recommendations Tab to choose the best dpi to suit your needs.
   

10. Below the white Main Settings box, choose your preferences for the following:
    • Image Format - for photographs, it is suggested that you save an image as a JPG. See the Recommendations Tab for more details.
    • File Name - click on the drop-down arrow next to File Name, then click on Settings. You can choose to assign the image names by date and/or by number. Your starting file number can be any number you want.
    • Folder - the default setting for saving your images is the Pictures folder on the C: drive. To save your scans directly to your device, click Folder, then Select at the bottom of the drop-down menu; select the appropriate drive, E: drive, F: drive, etc. If you don't select a different drive at this time, you can copy the files to your device from the C: Drive after you finish scanning.

NOTE: Digital images degrade with every subsequent save when changes are made to an image. Several photo forums recommend scanning your images without making advanced setting changes. Consider waiting to make any changes to your scanned images with a photo editing software so as to retain the best possible initial images. Keep in mind the Memory Depot does not have additional photo editing software available. If you still wish to make any changes to the Advanced Settings now, please see the Settings Details Tab for a list of options available to you.

11. Epson Scan 2 has a feature that will automatically orient your images so that they scan right-side-up. It won’t catch and rotate every image, but it saves a good deal of time to select this option before clicking Preview! Click on Thumbnail Options and then click the drop-down arrow next to Auto Photo Orientation and select On.
    
12. Click Preview. The previewed images should display as Thumbnails, also known as frames. If there is no check in the box next to Thumbnail, click in the box to run the preview scan so that the images will scan individually. A cautionary popup box asks, "Do you want to continue?" Click Yes and the Preview Scan should automatically begin.

NOTE: If multiple images look like they are clumped together in a single frame, the photos are too close to each other on the scanner glass. Carefully open the scanner lid and put a little more space between your photos. Click Preview again to make sure the thumbnails are scanning correctly.

NOTE: The Scan Settings drop-down menu that you changed to Photographs reverts to "Not Selected" but the scanner is still set to scan photos.

13. Since the photographs appear as individual images when Thumbnail is checked, you can remove any of the images you do not wish to scan, without having to physically remove the photographs from the scanner bed. Hover the cursor's arrow over an image, click the X that appears in the upper corner on any individual thumbnail (frame) and that photo's previewed image will be removed from view; it will not be scanned.
    • If the Auto Photo Orientation function does not rotate all of the images, you can rotate those photos individually before the final scan. Click on an image you want to turn and then click on the shortcut for Rotate in the icons on the left side of the preview screen. Your image will rotate 90° every time you click the icon. Repeat as desired for any other images in the preview screen.
      
    • Do you want to capture only a part of your image? Before selecting Scan, uncheck the Thumbnail box. You can now click and drag over an image to create a box of dashes around the desired area in a photo, say a person's face. That area within the framed box (called a marquee) becomes an image that will be scanned instead of the whole photograph. You can create multiple marquees within a single image. Click and drag again to create another marquee in the Preview window. Hover over and click the Select All icon before you click Scan to be sure that you scan and save all of the marquees.
14. Click Scan when you are satisfied with the images as they appear in the preview screen. The scanning process could take several minutes depending on your chosen dpi, any selected advanced settings and the number of scanned photos.
15. A Complete message will appear when the scan is finished. Congratulations!
16. If, after reviewing the saved image files that are on your device, you are unhappy with the scans, you can make any desired adjustments and run the scan again. For example, you might choose to scan using a higher dpi.
17. To scan your next batch of images, carefully remove the first batch of photos from the glass and replace them with your next photos. (Open the scanner lid slowly or you may find that your photos will scatter to the wind!
    • Even if you want to use the same settings as the first batch, run a quick Preview scan to be sure any multiple photos are being read individually and then click Scan. 
    • If you click the icon with the X in the upper right-hand corner of the preview screen, it will not change your settings, but it will clear the preview screen of the images from your most recent scan. Return to step 7 above or follow the instructions for Slides, Negatives or Documents on their corresponding Tabs.
      

• NO files are kept on this computer after your session ends and you are logged off of the computer. Make sure your image files are saved to your device before you log off!
• Please let a staff member know that you have finished scanning your photos so that the scanner can be prepared for the next individual.

Remember to take your originals with you when you leave - check the scanner glass and the area around you! Close the Epson Scan 2 window on the computer and then power down the scanner. On the PC, hover over the black box that says End Session, then select End Session to close out of the Memory Depot Scanner Station. 

TIP: A user tip says that your photos will be read in the following number order when you are saving your images!

Slides

Instructions for Scanning Slides

1. Connect your external hard drive or other storage device to the computer using a USB slot.
2. Make sure the scanner power is ON. The light will be green.
   
3. Before scanning slides, the white reflective document mat needs to be removed from the inside of the scanner lid. The resulting transparency unit is used to scan slides; light is needed on both sides of the film to be able to see and scan their images. Gently lift the lid to the scanning bed. If the document mat is in place inside the lid, please ask a staff member to remove the document mat for you. The staff member will also retrieve the long black transparency guide and place it along the upper edge of the glass; its two "feet" will fit snugly in the divots. The scanner bed is now set up and ready for you to start scanning your slides.
4. Make sure the glass in the scanner bed and the transparency unit in the lid are both completely clean and free of dust. If desired, please ask a staff member to clean the glass for you. See the Scanner Care Tab to read instructions on cleaning your slides.

5. Please ask a staff member to retrieve the 35mm slide film guide for you. Place a lint free cloth on the table; set the film guide on top of the cloth. Place up to 15 slides in the 35mm slide film guide. Place your slides in the film guide so that their smooth and shiny side (or the reflective side) is face-down and the film emulsion layer is face-up; matte emulsion is the side used to "print" an image onto the slide film (the side of the slide showing text on the cardboard [or plastic] surrounding the film should be the side that faces up). If you look at your slide in the light, you will see that this side is bumpy and dull. Your images should appear backwards on the side that faces up. 
   

NOTE: Please handle the slide film guide with care as it can easily crack making it unusable in the future. If you are unsure of how to use the slide film guide, please ask for assistance.

6. Align the slide film guide with the notch on the transparency guide at the top left corner of the glass as shown. Close the lid gently so that the film guide stays in position.
   
   • Plastic Mounted (or Glass) Slides are handled a little differently. The plastic (or glass) makes the slides just a little bit too big and thick to fit into our standard slide film guide. Instead of using the film guide, place the slides directly on the glass with their edges touching. Line up 15 slides (3 across and 5 rows down as you would in the film guide, starting in the corner with the arrow on the long black transparency guide).
7. Double click on the Epson Scan 2 icon on the desktop.
   
8. After the scanning software opens, click the drop-down arrow next to Scan Settings; choose Color Positive Film 15 Frames; the Preview Window opens automatically.
9. Make sure Mode is set for Photo Mode.
10. The fields under Main Settings will fill in with default selections. (More information on these settings can be found under the Settings Details Tab.) You will see under Main Settings that the Document Source = Transparency Unit and the Document Type = Color Positive Film. Leave the default Image type as 24-bit Color (or switch to 8-bit grayscale for B/W slides) and try setting the Resolution at 1200 dpi. See the Recommendations Tab for choosing the best dpi to suit your needs. For slides, you might want to switch Scanning Quality from Standard to High (this will increase the scanning time).
    
11. Below the white Main Settings box, choose your preferences for the following:
    • Image Format - for slides, it is recommended that you save an image as a JPEG or TIFF. See the Recommendations Tab for more details.
    • File Name - click on the drop-down arrow next to File Name, then click on Settings. You can choose to assign the image names by date and/or by number. Your starting file number can be any number that you want.
    • Folder - the default is set for the Pictures folder on the C: drive. To save your scans directly to your device, click Folder, then Select at the bottom of the drop-down menu; select the appropriate drive for your storage device, most likely the E: drive for a USB flash drive. If you don't select a different drive at this time, you will be able to copy the files to your device from the C: drive after you finish scanning.

NOTE: Digital images degrade with every subsequent save when changes are made to an image. Several photo forums recommend scanning your images without making advanced setting changes so as to retain the best possible initial images. Consider waiting to make any changes to your scanned images with a photo editing software. Keep in mind the Memory Depot does not have additional photo editing software available. If you still wish to make any changes to the Advanced Settings now, please see the Settings Details Tab for a list of options available to you.

13. Click Preview. The previewed images should display as Thumbnails, also known as frames. If there is no check in the box next to Thumbnail, click in the box to run the preview scan and the images will scan individually. A cautionary popup box asks, "Do you want to continue?" Click Yes and the Preview Scan should automatically begin.
    

NOTE: The Scan Settings drop-down menu that you changed to Color Positive Film 15 Frames reverts to "Not Selected" but the scanner is still set to scan slides.

14. Since each slide appears as an individual image when you choose Thumbnail, you can remove any images of slides you do not wish to scan without having to physically remove the slides from the film guide on the scanner bed. Hover the cursor's arrow over an image and click the X that appears in the corner of that individual thumbnail (frame) and the slide's previewed image will be removed from view; it will not be scanned.
15. If, after reviewing the preview images, you realize that any of your slides have been placed wrong side up, there is an option for Mirroring. Click on the image of the slide you need to 'flip', then hover over the icons on the left side of the preview screen until you see the one that says Mirroring; click on it and the image will be 'flipped over' (mirrored) so the correct side is facing up.
16. Click Scan when you are satisfied with the images as they appear in the preview screen. The scanning process could take several minutes depending on your chosen dpi, any selected advanced settings and the number of slides being scanned.
17. A Complete message will appear when the scan is finished. Congratulations!
18. If, after reviewing the saved image files that are on your device, you are unhappy with the scans, you can make any desired adjustments and run the scan again. For example, you might choose to scan using a higher dpi.
19. To scan your next batch of images, carefully remove the first batch of slides from the film guide and replace them with your next slides.
    • If you want to use the same settings as the first batch you can run a quick preview scan to be sure that multiple slides are being read individually and then click Scan.
    • If you click the icon with the X in the upper right-hand corner of the preview screen, it will not change your settings, but it will clear the preview screen of the images from your last scan. Return to step 9 above or follow the instructions for Photos, Negatives or Documents on their corresponding Tabs.
      

• NO files are kept on this computer after your session ends and you are logged off of the computer. Make sure your image files are saved to your device before you log off!
• Please let a staff member know that you have finished scanning your slides so that the scanner can be prepared for the next customer.

Remember to take your originals with you when you leave - check the scanner glass and the area around you! Close the Epson Scan 2 window on the computer and then power down the scanner. On the PC, hover over the black box that says End Session, then select End Session to close out of the Memory Depot Scanner Station. 

TIP: A user tip says that your slides will be read in the following number order when you are saving your images!

Negatives

Instructions for Scanning Negatives

1. Connect your external hard drive or other storage device to the computer using the USB slots.
2. Make sure the scanner power is ON. The light will be green.
   
3. Before scanning negatives, the white document mat needs to be removed from the inside of the scanner lid. The resulting transparency unit is used to scan negatives; light is needed on both sides of the film to be able to see and scan their images. Gently lift the lid to the scanning bed. If the document mat is in place inside the lid, please ask a staff member to remove the document mat for you. The staff member will also retrieve the long black transparency guide and place it along the upper edge of the glass; its two "feet" will fit snugly in the divots. The scanner bed is now set up and ready for you to start scanning your negatives.
4. Make sure the glass in the scanner bed and the transparency unit in the lid are both completely clean and free of dust. If desired, please ask a staff member to clean the glass for you. See the Scanner Care Tab to read instructions on cleaning your negatives.
5. Please ask a staff member to retrieve the 35mm negative film guide for you. Place a lint free cloth on the table; set the film guide on top of the cloth. Carefully open the film guides by pressing on the little tab on the left end of each row to insert your negatives. Raise and remove the negative strip cover.
   

Note: Please handle the film guide with care as it can easily crack making it unusable in the future. If you are unsure of how to use the negative film guide, please ask for assistance.

6. Place up to 24 negatives in in the 35mm negative film guide. Place your negatives with their smooth and shiny side facing down and the film emulsion layer facing up; matte emulsion is the side used to "print" an image onto the negative film. If you look at your strip of negatives in the light, you will see that this side is bumpy and dull. Your images should appear backwards on the side that faces up. Carefully snap the tabs of the plastic negative strip cover pieces back into place on the base to hold the strips of negatives in place.
   
7. Align the negative film guide with the notch on the transparency guide at the top left corner of the glass as shown. Close the lid gently so that the negative film guide stays in place.
   

NOTE: Since strips of negatives have been precut, you may find that you are not able to fill the film guide with 24 images. Place strips of negatives as best you can and the scanner will scan only the images that it sees as full negatives in the film guides.

8. Double click on the Epson Scan 2 icon on the desktop.
   
9. After the scanning software opens, click the drop-down arrow next to Scan Settings; choose Color Negative Film 24 Frames; the Preview Window opens automatically.
10. Make sure the Mode is set for Photo Mode.
11. The fields under Main Settings will fill in with default selections. (More information on these settings can be found under the Settings Details Tab.) You will see under Main Settings that the Document Source = Transparency Unit and the Document Type = Color Negative Film. Leave the default Image Type as 24-bit Color (or switch to 8-bit grayscale) and try setting the Resolution at 1200 dpi. See the Recommendations Tab for choosing the best dpi to suit your needs. For negatives, you might want to switch Scanning Quality from Standard to High (this will increase the scanning time).
    
12. Below the white Main Settings box, choose your preferences for the following:
    • Image Format - for negatives, it is recommended that you save an image as a JPEG or TIFF. See the Recommendations Tab for more details.
    • File Name - click on the drop-down arrow next to File Name, then click on Settings. You can choose to assign the image names by date and/or by number. Your starting file number can be any number you want.
    • Folder - the default is set for the Pictures folder on the C: Drive. To save your scans directly to your device, click Folder, then Select at the bottom of the drop-down menu; select the appropriate drive, E: drive, F: drive, etc. If you don't select a different drive at this time, you will be able to copy the files to your device from the C: Drive after you finish scanning.

NOTE: Digital images degrade with every subsequent save when changes are made to an image. Several photo forums recommend scanning your images without making advanced setting changes so as to retain the best possible initial images. Consider waiting until you have access to photo editing software to make any changes to your scanned images. Keep in mind the Memory Depot does not have additional photo editing software available. If you still wish to make any changes to the Advanced Settings now, please see the Settings Details Tab for a list of options available to you.

13. Click Preview. The previewed images should display as Thumbnails, also known as frames. If the box next to Thumbnail is empty, click in the box - you should now see a checkmark in the box - and the images will now scan individually. A cautionary popup box asks, "Do you want to continue?" Click Yes and the Preview Scan should automatically begin.
    

NOTE: The Scan Settings drop-down menu that you changed to Color Negative Film 24 Frames reverts to "Not Selected" but the scanner is still set to scan negatives.

14. Since each negative appears as an individual image when you choose Thumbnail, you can remove any images for negatives you do not wish to scan without having to physically remove the negatives from the film guides on the scanning bed. Hover the cursor's arrow over an image and click the X that appears in the corner of any individual thumbnail (frame). That negative's previewed image will be removed from view; it will not be scanned.
15. If, after reviewing the preview images, you realize that any of your negatives have been placed wrong side up, there is an option for Mirroring. Click on the image of the negative you need to 'flip', then hover over the icons on the left side of the preview screen until you see the one that says Mirroring; click on it and the image will be 'flipped over' (mirrored) so the correct side is facing up.
16. Click Scan when you are satisfied with the images as they appear in the preview screen. The scanning process could take several minutes depending on your chosen dpi, your selected advanced settings and the number of negatives being scanned.
17. A Complete message will appear when the scan is finished. Congratulations!
18. If, after reviewing the saved image files, you are unhappy with the scans, you can make any desired adjustments and run the scan again. For example, you might choose to scan using a higher dpi.
19. To scan your next batch of images, carefully remove the first batch of negatives from the film guide and replace them with your next negatives.
    If you want to use the same settings as the first batch you can run a quick preview scan to be sure that multiple negatives are being read individually and then click Scan. 
20. If you click the icon with the X in the upper-right hand corner of the preview screen, it will not change your settings; the preview screen will only be cleared of the images from your last scan. Return to step 9 above or follow the instructions for Photos, Slides, or Documents on their corresponding Tabs.
    

• NO files are kept on this computer after your session ends and you are logged off of the computer. Make sure your image files are saved to your device before you log off!
• Please return the empty 35 mm negative film guide and the long black transparency guide to a staff member so that we can prepare the scanner for the next customer.

Remember to take your originals with you when you leave - check the scanner glass and the area around you! Close the Epson Scan 2 window on the computer and then power down the scanner. On the PC, hover over the black box that says End Session, then select End Session to close out of the Memory Depot Scanner Station. 

Other Negative Film Sizes

We have film guides available for some larger sized negative film; Medium Format (120/220) and 4x5 inch sheet film. You will need to scan the film guide as a whole and then use the marquis tool to select and frame the individual negative images.

• Uncheck the Thumbnail box to scan the film guide. Next, hover your mouse over the preview image; the marquee tool will appear as a +. Use the marquee tool to click and drag a box of dashes around the desired negative. The area within the framed box (called a marquee) becomes the image that will be scanned rather than the whole film guide. You can create multiple marquees for each negative in the film guide and/or within a single image. Click and drag again to create another marquee in the Preview window. Hover over and click the Select All icon before you click Scan to be sure that you scan and save all of your desired marquees.
• If you have other non-standard negative sizes, place the negatives directly on the scanner glass. Make sure the glossy (smooth) side of the film is facing down. Choose Not Selected under Scan Settings and make sure that you select Transparency Unit under Document Source before you run a preview scan. If the preview scan doesn't look right, click the Manual Focus button on the Preview Screen (see Settings Details Tab for its location).
  
• Set the Focus Position level from 0.0mm to 2mm; scan the image again. For best results you may need to experiment with the Focus Position level.

Documents

Instructions for Scanning Documents

1. Connect your external hard drive or other storage device to the computer using the USB slots.
2. Make sure the scanner power is ON. The light will be green.
   
3. Gently lift the lid to the scanning bed. Make sure the white reflective document mat is in place (no glass will be visible in the lid). If the mat is not in place, please ask a staff member to place the white document mat in the lid of the scanner. Once the document mat is in place and before lowering the scanner lid to the glass, make sure the long black transparency guide along the upper edge of the glass has been removed so that the scanner lid is flat when it meets the scanner glass; please give the long black transparency guide to a staff member.
4. Make sure the glass in the scanner bed is completely clean and free of dust. If desired, please ask a staff member to clean the glass for you. See the Scanner Care Tab to read instructions on cleaning your documents.

Remove any paper clips, staples or any other objects before placing your documents on the scanner bed; these items could scratch the glass which will mar all future scans.

5. Brush any dust or dirt off of your documents before placing your originals face down on the glass as you want to avoid scratching the glass with any debris. When you place multiple documents on the scanner glass, leave a gap of about 3/4" between the originals. Also make sure that the originals are placed within the alignment marks, or you might find that the edges of the scanned images have been cut off; if this happens, move the originals inward slightly away from the edge of the scanner glass. Close the lid gently so that your originals documents stay in place.
6. Double click on the Epson Scan 2 icon on the desktop.
   
7. After the scanning software opens, click the drop-down arrow next to Scan Settings and select your type of document - Document, Magazine, Newspaper, etc.
8. Select Document Mode from the Mode list.
9. The fields under Main Settings will fill in with default selections. (More information on these settings can be found under the Settings Details Tab.) If you know your Document Size, you can select Letter, Legal, etc. or if you are unsure, you can choose Maximum Size (the size of the scanner glass). [In this image, A4 is selected.] You can also select the direction of your document by clicking the vertical or horizontal icons to the right of Document Size.
   
10. Image Type offers a choice of Auto, Color and Grayscale. You can view each of these options in preview scans to see if one option works better than another. In this example, an original black and white page was first scanned in Grayscale (on the left) and then with Auto (on the right). You can see the difference in the clearer detail that surrounds the image of the scanner and in the reflection below the words "SilverFast 8".
    
11. Resolution - 200 dpi is a good place to start for scanning documents. See the Recommendations Tab to choose the best dpi for your images.
12. Below the white Main Settings box (refer to the image for step #9), choose your preferences for the following:
    • Image Format - for documents, it is recommended that you save an image as a PDF. See the Recommendations Tab for more details.
    • File Name - click on the drop-down arrow next to File Name, then click on Settings. You can choose to assign the image names by date and/or by number. Your starting file number can be any number you want.
    • Folder - the default is set for the Pictures folder on the C: drive. To save your scans directly to your device, click Folder, then Select at the bottom of the drop-down menu; select the appropriate drive, E: drive, F: drive, etc. If you don't select a different drive at this time, you can copy the files to your device from the C: Drive after you finish scanning.
    • If you wish to make any changes to the Advanced Settings, please see the Settings Details Tab for a list of options available to you.
13. Click Preview. The preview window opens, and the image is displayed.
14. If you are scanning a page from a magazine, for example, and you only want to save a part of the fully scanned image, click and drag to create a box of dashes around the desired area. This box is called a Marquee (frame). Under Main Settings, the Document Size wording will change to Marquee Size. The marquee becomes the area that will be scanned. You can create multiple marquees within a single image. Click and drag again to create another marquee in the Preview window. Three individual marquees are identified in the following example.
    • If you want to save all three marquees, make sure to click the Select All Marquees icon in the Shortcuts menu (it is circled below and shows a faint number 3 in white).
      
15. Check the previewed image and make any adjustments on the Advanced Settings Tab on the left if necessary. Details about Advanced Settings available for documents can be found under the Recommendations Tab.

NOTE: The Scan Settings drop-down menu that you changed to Document (or Magazine, etc.) reverts to "Not Selected" but the scanner is still set to scan documents.

16. Click Scan when you are satisfied with the images as they appear in the preview screen. The scanning process could take several minutes depending on your chosen dpi, any selected advanced settings and the number of marquees.
17. A Complete message will appear when the scan is complete. Congratulations!
18. To scan your next batch of images, carefully remove your first document(s) from the glass and replace them with the next document(s).
    • If you want to use the same settings as the first batch you can run a quick preview scan to be sure that multiple images are being read individually and then click Scan.
    • If you click the icon with the X in the upper-right hand corner of the preview screen, it will not change your settings, the preview screen will only be cleared of the images from your last scan. Return to step 7 above or, follow the instructions for Photos, Slides or Negatives on their corresponding Tabs.
      

• NO files are kept on this computer after your session ends and you are logged off of the computer. Make sure your image files are saved to your device before you log off!

• Please let a staff member know that you have finished scanning your documents so that the scanner can be prepared for the next customer.

Remember to take your originals with you when you leave - check the scanner glass and the area around you! Close the Epson Scan 2 window on the computer and then power down the scanner. On the PC, hover over the black box that says End Session, the select End Session to close out of the Memory Depot Scanner Station. 

Settings - Details

Main Settings

The fields under Main Settings will fill in with default selections, however, you may change them as desired. From the Main Settings Tab, you can access the following items:

• Image type - Options for Grayscale and Color.
• Resolution - see the Recommendations Tab to choose the best dpi for your images.
• Scanning Quality can be either Standard or High. High is best used for slides or other very detailed images.
• If you want to change the default naming pattern, click on the drop-down arrow next to File Name then click on Settings. You can choose to assign the image names by date and/or by number. Change your starting file number as you wish. For example, you manage to scan and save 50 images in your first visit. When you return another day, you can set the File Name so that your images will start saving with image #51. This feature can help you to manage large numbers of saved images.
• To change the default Folder for saving your scans, click Select next to Folders and choose the appropriate drive to save directly to your device. You can still copy your files from the C: drive after you finish scanning.
• Thumbnail Options: You can select the size of the cropped area (it is recommended that you leave this as Small).
• Automatic Photo Orientation. If auto orientation is on, the scanner detects the orientation of each photograph or image and rotates each to the correct direction to display on the preview screen. Photos and film for which the top and bottom cannot be detected do not rotate automatically. You can rotate them manually using the Rotate button.

Advanced Settings

When scanning photos, slides and negatives, you can preview the image and then adjust the image quality with Advanced Settings. The scanning time will depend on the number of images and the features you select. You can see the results of your adjustments in the preview window.

When you are working with thumbnails, you can adjust the image quality for each individual thumbnail or adjust multiple images by selecting some or all of the thumbnails. Hold down the Ctrl key on the keyboard and click on more than one image to highlight them; now your adjustments will apply to all of those selected images.

Note: Several photo forums recommend scanning your images without making advanced settings changes. Consider waiting to make any changes to your scanned images with a photo editing software. Keep in mind the Memory Depot does not have additional photo editing software available. Some changes to Advanced Settings are recommended when scanning magazine pages and other similar documents.

There are differences between the Advanced Settings that are available in Photo Mode and those that are available in Document Mode. 

Photo Mode

Some commonly used Advanced Settings in Photo Mode are:

• Brightness - This will adjust the brightness for the whole image.
• Contrast - If you increase the contrast, the bright areas become brighter and the dark areas become darker. On the other hand, if you lower the contrast, the differences between the bright and dark areas of the image are less defined.
• Saturation - When you increase the saturation, the colors become vivid. When you lower the saturation, the color becomes more neutral or gray.
• Color Restoration - You can correct images and film that have faded and return them to their original colors. This can be done later with a photo editing software. Please remember that the Memory Depot does not have any other photo editing software available.
• Dust Removal - You can remove (or reduce) the appearance of dust on photos and film.
  The following images were scanned first without and then with Dust Removal. You can see in this portion of a slide that the appearance of dust has been reduced; be aware that this setting could cause other aspects in the image to become less clear or look slightly blurred.

Document Mode

Some Commonly used Advanced Settings in Document Mode (some for documents, others for magazines) are:

• Unsharp Mask - Use this to enhance and sharpen the outlines of the image.
• Descreening - Remove moiré patterns (web-like shadows) that appear when scanning printed paper such as a magazine.
• Text Enhancement - Make blurred letters clear and sharp; also reduce unevenness of the background.
• Brightness - This adjusts brightness for the whole image.
• Contrast - If you increase the contrast, the bright areas become brighter and the dark areas become darker. On the other hand, if you lower the contrast, the differences between the bright and dark areas of the image are less defined.
• Gamma - This adjusts the brightness of the intermediate range for the image. If an image is too light or too dark, you can adjust its brightness here.
• Edge Fill - Remove the shadow created around a scanned image. You will not see the effects of this feature in the preview window.
• Correct Document Skew - Correct the slant of the original. If this feature is off, it will not be corrected. It is suggested that if you correct the skew, you should set Resolution on the Main Settings Tab to 600 dpi or less.
• Dropout - remove a specified color from a scanned image and then save the image in grayscale. For example, you can erase notes written in the margins of a document that were made with color ink. Select Customize from the color list in Dropout to make settings for the color you want to remove and check the results in the preview window.

Preview Options for Scanning

• Thumbnail Preview - A thumbnail preview scans each item on the scanner bed as individual images, for example, 4 individual photographs. Your original documents will be automatically recognized as individual documents; you will be able to view each document individually on the scanner glass within its own frame.
• Normal Preview - A normal preview scans everything on the scanner bed as a single image. If you choose this option, even if you have several originals on the scanner, it will read everything on the scanner glass as one image, not individual items.

Preview Screen Shortcuts

If you hover the cursor over the icons on the Preview Screen, little boxes (in the gray column) will appear to describe each function. The charts below have matched a brief description with each of those icons.

Recommendations

Print Images = Photos, magazines and anything that is opaque. Have staff place the white reflective document mat inside the scanning lid (transparency unit).

Film Images = Slides, negatives and anything you can see through. Have staff remove the white reflective document mat that is inside the scanning lid to expose the transparency unit.

DPI

Resolution indicates the number of pixels per inch and is measured in dpi (dots per inch). Dpi varies greatly depending on what you want to use your image for. See the following table for suggested dpi for printing scanned images.

• Images that will be used on the web can have a much lower dpi.
• The greater the final enlargement size, the higher the recommended dpi.
• Review your scanned images to be sure you are satisfied with your selected dpi. If not, rescan at a higher dpi.

A good general suggestion for Film Archiving of slides (for storage of images you plan to edit) is 1200-2400 dpi. The appropriate resolution can vary by the purpose of your scanned image. Generally, 300-600 is a good range for other uses of photo images, including sending them by fax.

The advantage of increasing the resolution is that the details in the image become more distinct. The disadvantage is that the file size becomes more distinct. The disadvantage is that the file becomes large. When you double the resolution, the file size becomes about four times larger. Remember that scanning and saving images with a higher dpi will take a longer amount time than scanning and saving images with a lower dpi. Be sure you have adequate space on your USB flash drive to save your digitally scanned images!

Image Format

You can select the image format for your scanned images. The following describes some of the most commonly used image formats and extensions and provides suggestions for which you might choose.

• JPEG (*.jpg) A file format which allows you to compress the data to be saved. Be aware that every time you save the image, the quality declines. If you plan to make modifications to your images, consider saving your scanned images (especially slide and negative images) in TIFF format.
• PNG (*.png) A file format which allows you to compress the data to be saved. Unlike JPEG, the image quality does not decline by compressing.
• TIFF (*.tif) A file format created to exchange data between various applications such as graphic software and desktop publishing (DTP) software. TIFF is recommended when modification and retouching will be made to your images.
• PDF (*.pdf) A general file format that can be used across different operating systems and provides the same level of screen display and print result. Note: A PDF viewer (e.g. Adobe) is required to open a PDF file. This is most commonly used when saving documents.

Troubleshooting

• The image quality is rough - If your selected resolution is low, try increasing the resolution and rescanning (with the preview scanning option). You can also adjust items on the Advanced Settings Tab and then rescan.
• Cannot scan the correct area on the scanner glass - Make sure the original is placed correctly against the alignment marks. If an edge of the scanned image is missing, move the original slightly away and inward from the edge of the scanner glass. When placing multiple originals on the scanner glass, make sure there is a gap of at least 3/4 " between the originals.
• Cannot preview in Thumbnail - Depending on the original, previewing may not be performed in Thumbnail. In this situation, uncheck the Thumbnail box and then create marquees (frames) manually around your images.
• Cannot achieve the results intended in Auto Photo Orientation - Small photos are not always rotated automatically, as well as photos and film for which the top and bottom cannot be detected. Rotate them manually using the Rotate button.
• Scanning speed is slow - Lower the resolution and then scan again (this is not recommended for slides). When the resolution is high, scanning may take some time. The scanning speed may be reduced by deselecting image adjustment features you had opted for in Advanced Settings.

Help

If you find that you need help or want a more detailed definition of a term you don't recognize, you will find a symbol of a question mark on every page in Epson Scan. Simply click on the icon for help and scroll down to find what you are looking for. If you still don't see what you need, try clicking Home at the top of the Help Box to try a different term for your search.