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Memory Depot

Digitize Your Memories

Orientations & Reservations

Please be aware that some instructions may not be exactly the same due to:

  • variations in equipment

  • recent software updates

  • current time limitations

Virtual Orientations


You can now tour the Memory Depot from the comfort of your own home!

You may still find an in-person orientation to be helpful, but please take advantage of these videos to familiarize yourself with how to use the VHS Transfer Station and the Scanner Station. Details about in-person orientations will return.

Orientation Overview


VHS Transfer Orientation


Scanner Station Orientation

Memory Depot Train

Register for a session at the Memory Depot

(1) Scanner Station or (2) VHS Transfer Station or (3) 3.5" Floppy Disk Transfer Device or (4) Audio Cassette Transfer Device

Remember, the Memory Depot is a do it yourself (DIY) station, so we strongly recommend that you sign up for an orientation or watch our Virtual Orientation videos before registering for a session at the Memory Depot. Customers with very limited technology skills may want to consider bringing a friend or family member to help them.

When you sign up to use the Memory Depot, you will be signing up to use one station at a time. You can register for a session to use either the Scanner Station for photographs, slides, negatives and other archival documents or to use the VHS Transfer Station for VHS or VHS-C cassettes or to use the 3.5" Floppy Disk Transfer Device to digitize floppy disk documents or to use the Audio Cassette Transfer Device to digitize audio cassettes. Reservations are limited to one session per day and no more than two per week; reservations may be booked as many as 30 days ahead of time.

To reserve a session, please select the branch below to be guided to the reservation site.

Centreville Regional Library

City of Fairfax Regional Library

George Mason Regional Library

Pohick Regional Library

Reston Regional Library

Sherwood Regional Library

If you need any assistance, don't hesitate to contact a branch directly.
CE: Call the Centreville Information Desk at 703-830-2223, ext. 4.
FX: Call the Virginia Room Information Desk at 703-293-6227, ext. 6.
GM: Call the George Mason Information Desk at 703-256-3800, ext.4.
PO: Call the Pohick Information Desk at 703-644-7333, ext. 4.
SH: Call the Sherwood Information Desk at 703-765-3645, ext. 4.

Memory Depot train

Logging On and Off of a Memory Depot Computer

Start at the Staff Desk.

  1. Go to the staff desk. Let staff know if you have registered for the Scanner Station, VHS Transfer Station, 3.5" Floppy Disk Transfer Device or the Audio Cassette Transfer Device.
  2. A Memory Depot dedicated computer is not necessary for the 3.5" Floppy Disk Transfer Device or the Audio Cassette Transfer Device. Simply request the appropriate equipment. Return everything to the staff desk when you are finished or your session time is up, whichever comes first!
  3. For the Scanner or VHS Stations, staff will sign you on to your Memory Depot computer. Proceed to the Memory Depot and have a seat at the appropriate computer station. Proceed with the the following instructions to Log On.

Log On

  1. Minimize or close the Internet browser window so that you can access the icons for the Memory Depot equipment on the desktop! Minimize the Personal Session Manager box that will appear in the middle of the screen so that you can view the entire desktop. The Personal Session Manager can then be accessed on the taskbar at the bottom left side of the screen by clicking on the image of the clock.

Lock PC

If you need to step away from the computer, click on the image of the clock and select Lock PC in the Personal Session Manager box. This will prevent anyone from trying to access the computer while you aren't sitting there. When you return, sign-in with the number and password on your guest pass to unlock the computer. If you have any questions, please ask a staff member. Minimize the Personal Session Manager box again to continue working.

Log Off

You will get 40 minute, 20 minute and 10 minute warnings as your session draws to a close. Wrap up your project! We cannot extend your time. Close any open program or browser windows on the computer when you are finished.

  • To finish your session, log off the computer by clicking on the image of the clock on the taskbar at the bottom left side of the screen. The Personal Session Manager will appear in the middle of the screen again. Click End Session. Another box will have a message that asks, "Are you sure you want to end your session now?" Click Yes and your session at the Memory Depot will come to an end.
  • NO files are kept on this computer after your session ends and you are logged off the computer. Make sure your files are saved to your device before you log off! Remember to take your originals with you when you leave - check the area around you!

Memory Depot train

Acceptable Use of the Memory Depot

by the Fairfax County Public Library (May 2018)

Purpose & Eligibility

As part of the Library’s mission of providing access to information of all types, use of the Memory Depot is open to all library users. Please read this policy prior to using the Memory Depot equipment. IF YOU DO NOT AGREE TO BE BOUND BY THESE TERMS, DO NOT USE THE MEMORY DEPOT EQUIPMENT.

Authorized Use and Acceptance of Risk

Subject to this Acceptable Use Agreement, you may use the Memory Depot to convert legacy video and photographic material to current formats for personal, non-commercial purposes. You may not use the Memory Depot to reproduce any content if reproduction would infringe the property rights of any party. The Library assumes no responsibility and you assume all risk regarding the determination of whether your reproduction of material using the Memory Depot may infringe on the property rights of another. Use of the Memory Depot equipment is self-service and at your own risk. The Library is not responsible for any damages that may occur to a user’s equipment or materials in connection with his or her use of library equipment. Further, the Library makes no representations or warranties regarding equipment use or performance.

Failure to comply with these acceptable uses will result in loss of equipment privileges at the Fairfax County Public Library.

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