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Memory Depot

Digitize Your Memories

Orientations & Reservations

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Sign-up for a 30-minute Orientation

We strongly recommend that you sign up for an orientation before registering for a session at the Memory Depot!

An orientation is intended to introduce you to the workings of the Memory Depot's do it yourself (DIY) equipment and stations; the Scanner Station, the VHS Transfer Station, 3.5" Floppy Disk Transfer Device and Audio Cassette Transfer Device. Orientations will cover all available equipment in a single session.

Please register online or sign up for a 30-45 minute orientation at the staff desk. The locations to sign up are at the branches with Memory Depots: Centreville Regional Library (CE), City of Fairfax Regional Library (FX), George Mason Regional Library (GM), Pohick Regional Library (PO) and Sherwood Regional Library (SH). Customers with very limited technology skills may want to sign up and attend with a friend or family member.


CE: Orientations at CE will be held on Thursday evenings at 7:30 pm and Friday mornings at 10:15 am.  Sign up in person at the Centreville Information Desk or call the Centreville Library at 703-830-2223, ext. 4 or through our events calendar.

FX: Orientations at FX will be held on Thursday and Saturday mornings at 10:15 am. Sign up in person at the Virginia Room Information Desk or call the Virginia Room at 703-293-6227, ext. 6 or through our events calendar.

GM:​ Orientations at GM will be held on Tuesday evenings at 7 pm and Friday mornings at 10 am. Sign up in person at the George Mason Information Desk or call the George Mason Library at 703-256-3800, ext. 4 or through our events calendar.

PO: Orientations at PO will be held on Wednesday mornings and Thursday evenings. Sign up in person at the Pohick Information Desk or call the Pohick Library at 703-644-7333, ext. 4 or through our events calendar.
SH: Orientations at SH will be held on Tuesday and Thursday mornings at 10:15 am. Sign up in person at the Sherwood Information Desk or call the Sherwood Library at 703-765-3645, ext. 4 or through our events calendar.

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Register for a session at the Memory Depot

(1) Scanner Station or (2) VHS Transfer Station or (3) 3.5" Floppy Disk Transfer Device or (4) Audio Cassette Transfer Device

Remember, the Memory Depot is a do it yourself (DIY) station, so we strongly recommend that you sign up for an orientation before registering for a session at the Memory Depot. Customers with very limited technology skills may want to consider bringing a friend or family member to help them.

When you sign up to use the Memory Depot, you will be signing up to use one station at a time. You can register for a session to use either the Scanner Station for photographs, slides, negatives and other archival documents or to use the VHS Transfer Station for VHS or VHS-C cassettes or to use the 3.5" Floppy Disk Transfer Device to digitize floppy disk documents or to use the Audio Cassette Transfer Device to digitize audio cassettes. Reservations are limited to one session per day and no more than two per week; reservations may be booked as many as 30 days ahead of time. You may reserve a session for a minimum of one hour, but no more than three hours. To reserve a session, please select the branch below to be guided to the reservation site.

Centreville Regional Library

City of Fairfax Regional Library

George Mason Regional Library

Pohick Regional Library

Sherwood Regional Library

If you need any assistance, don't hesitate to contact a branch directly.
CE: Call the Centreville Information Desk at 703-830-2223, ext. 4.
FX: Call the Virginia Room Information Desk at 703-293-6227, ext. 6.
GM: Call the George Mason Information Desk at 703-256-3800, ext.4.
PO: Call the Pohick Information Desk at 703-644-7333, ext. 4.
SH: Call the Sherwood Information Desk at 703-765-3645, ext. 4.

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Logging On and Off of a Memory Depot Computer

Start at the Staff Desk.

  1. Go to the staff desk. Let staff know if you have registered for the Scanner Station, VHS Transfer Station, 3.5" Floppy Disk Transfer Device or the Audio Cassette Transfer Device.
  2. A Memory Depot dedicated computer is not necessary for the 3.5" Floppy Disk Transfer Device or the Audio Cassette Transfer Device. Simply request the appropriate equipment. Return the everything to the staff desk when you are finished or your session time is up, whichever comes first!
  3. For the Scanner or VHS Stations, staff will sign you on to your Memory Depot computer. Proceed to the Memory Depot and have a seat at the appropriate computer station. Proceed with the the following instructions to Log On.

Log On

  1. Minimize or close the Internet browser window so that you can access the icons for the Memory Depot equipment on the desktop! Minimize the Personal Session Manager box that will appear in the middle of the screen so that you can view the entire desktop. The Personal Session Manager can then be accessed on the taskbar at the bottom left side of the screen by clicking on the image of the clock.

Lock PC

If you need to step away from the computer, click on the image of the clock and select Lock PC in the Personal Session Manager box. This will prevent anyone from trying to access the computer while you aren't sitting there. When you return, you will need to ask staff for your sign-in number and password to unlock the computer.  Minimize the Personal Session Manager box again to continue working.

Log Off

You will get 40 minute, 20 minute and 10 minute warnings as your session draws to a close. Wrap up your project! We cannot extend your time. Close any open program or browser windows on the computer when you are finished.

  • To finish your session, log off the computer by clicking on the image of the clock on the taskbar at the bottom  left side of the screen. The Personal Session Manager will appear in the middle of the screen again. Click End Session. Another box will have a message that asks, "Are you sure you want to end your session now?" Click Yes and your session at the Memory Depot will come to an end.
  • NO files are kept on this computer after your session ends and you are logged off the computer. Make sure your files are saved to your device before you log off! Remember to take your originals with you when you leave - check the area around you!

Acceptable Use of the Memory Depot

by the Fairfax County Public Library (May 2018)
 

Purpose & Eligibility

As part of the Library’s mission of providing access to information of all types, use of the Memory Depot is open to all library users. Please read this policy prior to using the Memory Depot equipment. IF YOU DO NOT AGREE TO BE BOUND BY THESE TERMS, DO NOT USE THE MEMORY DEPOT EQUIPMENT.
 

Authorized Use and Acceptance of Risk

Subject to this Acceptable Use Agreement, you may use the Memory Depot to convert legacy video and photographic material to current formats for personal, non-commercial purposes. You may not use the Memory Depot to reproduce any content if reproduction would infringe the property rights of any party. The Library assumes no responsibility and you assume all risk regarding the determination of whether your reproduction of material using the Memory Depot may infringe on the property rights of another. Use of the Memory Depot equipment is self-service and at your own risk. The Library is not responsible for any damages that may occur to a user’s equipment or materials in connection with his or her use of library equipment. Further, the Library makes no representations or warranties regarding equipment use or performance.

Failure to comply with these acceptable uses will result in loss of equipment privileges at the Fairfax County Public Library.

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