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Board of Trustees Policy Manual

The purpose of this manual is to provide to the members of the Fairfax County Library (FCPL) Board of Trustees, the Library Administration and staff, all of the basic statutes, regulations and policies pertinent to the overall direction of FCPL

Policy Regarding Use Of Special Library Facilities

Meeting Room Policy

The Library's limited meeting and conference room space shall be available whenever possible for the use of non-profit organizations and individuals for educational, cultural, and informational community meetings and programs. Library-sponsored programs shall receive first priority for reserving the space, after which other booking requests shall be considered. The fact that a group is permitted to meet at the library does not in any way constitute an endorsement of the group's policies or beliefs. The name, address, and phone number of the Library may not be used as the official address of any organization using library facilities, nor may any non-library group using library facilities publicize its activities in such a way as to imply library sponsorship.

All meetings shall be open to the public. No admission may be charged. No programs involving sales may be conducted unless sponsored by the Library Board, the Fairfax Library Foundation, Fairfax County Public Library Employees Association, or a Friends of the Library organization.

Meeting rooms are available during regular branch business hours and many meeting rooms can accommodate meetings that occur before or after normal open hours.

No temporary signage shall be placed in the library building or on library grounds except in accordance with the following: 1) signs shall be no larger than 36” by 36” and each group may place up to three signs, 2) signs shall be directional in nature only, 3) signs shall only be placed one hour in advance of a meeting and must be removed by one hour after the conclusion of the meeting, and 4) signs shall not block or interfere with regular library operations or library signage.

A group may request to use a library meeting or conference room by using the online room reservation service or calling the library.An individual may use a meeting or conference room during open hours when the room is not reserved for group use. An individual may not reserve a library meeting or conference room for personal use, but may arrange with library staff to use available space on a "drop-in" basis.

The Library Board shall be the final authority in granting or refusing permission for the use of the room.

April 11, 2018

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