Regardless of the reasons why the member is participating in a meeting from a remote location by electronic communication means, the following conditions must be met for the member to participate remotely:
When a quorum of the Board has assembled for the meeting, the Board shall vote to determine whether:
If the Board goes into closed session, the member participating remotely shall ensure that no third party is able to hear or otherwise observe the closed meeting.
This Policy shall be applied strictly and uniformly, without exception, to the entire membership, and without regard to the identity of the member requesting remote participation or the matters that will be considered or voted on at the meeting.
The Chair (or Vice-Chair) shall maintain the member’s written request to participate remotely and the written response for a period of one year, or other such time required by records retention laws, regulations, and policies.